Transfer your company in Hong Kong to Vita Liberta service and save up to 3,000$ per year

Transfer your company in Hong Kong to Vita Liberta service and save up to 3,000$ per year Direct service from a licensed corporate secretary saves up to 50% of your budget and ensures full compliance with the requirements of the Hong Kong Companies Ordinance. Free consultation License from the Hong Kong Companies Registry TCPS №TC007080 Full secretarial service and functional legal address without intermediaries Annual tax return and financial statements. application for the territorial principle of taxation. Our “full” package of company service in Hong Kong Legal address for 1 year Legal address for 1 year According to section 658 of the Companies Ordinance, every company must have a legal address ( place of registration) in Hong Kong. The company’s legal address serves as the official place of communication of Hong Kong government agencies with the company. Notifications, requests, demands and other documents from government representatives are sent to the company’s address. As a rule, the corporate secretary provides a Legal address to companies that are serviced by the secretary. This service is provided for the duration of secretarial service and is extended annually. The company secretary keeps in the dossier of your company at the place of registration a valid certificate of business registration of your company, as well as registers of controlling persons. We provide you with a legal address in the Class “A” Woon Lee Commercial Building business Center in the prestigious business district of Tsim Sha Tsui, Kowloon. Send request Full Secretarial service for the first year Full Secretarial service for the first year The presence of a Corporate Secretary is a mandatory requirement of the Hong Kong Companies Ordinance (Chapter 622) for the registration and further functioning of your legal entity. The Secretary acts as a link between your organization and government agencies. Starting from the second year, the functionality of your Secretary consists of the following: payment of state duty when extending business registration; payment of the state duty when submitting the annual registration form; notifications of reporting dates (renewal of business registration with the Inland Revenue Department, submission of the annual registration form NAR1 to the Hong Kong Companies registry, filing of income tax declaration with the Inland Revenue Department and preparation of annual financial statements); preparation and submission of the NAR1 reporting form; maintaining a register of beneficial owners; notification of the dates of the shareholders’ meetings; receives notifications from government agencies on the legal address and informs you (statistical agencies, labor Department, Inland revenue Department); It is the official point of contact for Hong Kong government agencies throughout the year. Send request Renewal of the Business Registration Certificate for 1 Year (BRC) Renewal of the Business Registration Certificate for 1 Year (BRC) After paying the state duty, we receive an updated business registration certificate valid for the new year to the legal address and send you a scanned copy of this document. The original documents must be kept at the place of registration of the company. If necessary and for a fee, we can apostille the document and send you this already apostilled BRC document (as a rule, this is required by banks outside Hong Kong). Send request Submission of the Annual Return form to the Hong Kong Companies Registry Submission of the Annual Return form to the Hong Kong Companies Registry Annual Return is a report that contains all information about the company, such as the address of the registered office, data of shareholders, directors, corporate secretary. Companies registered in Hong Kong are required to submit this report annually. Send request Payment of state duty when extending business registration with the Inland Revenue Department Payment of state duty when extending business registration with the Inland Revenue Department We make payment to the Hong Kong Inland Revenue Department of the business registration fee. It should be noted that the cost of the business registration fee is not included in the price of the package. Send request Payment of state duty to the Hong Kong Companies Registry Payment of state duty to the Hong Kong Companies Registry We make payment to the Hong Kong Companies Registry Of the state duty. The cost of the annual state duty is 105 HKD (for timely payment) is not included in the package price. Send request Maintaining a register of significant controllers Maintaining a register of significant controllers Under the 2018 amendment to the Hong Kong Companies Act, a company incorporated in Hong Kong is required to identify persons with significant control over the company (“controlling persons”) and maintain a Register of Significant Controllers (“SCR”). This register is available only at the request of the authorized competent authorities of Hong Kong (the Companies Registry, the Inland Revenue Department, the Police and other competent services). We maintain the Register of Significant Controllers of your company in full compliance with the laws of Hong Kong. Send request Receiving notifications from government agencies (Statistical authorities, Labour Department, Inland Revenue Department) Receiving notifications from government agencies (Statistical authorities, Labour Department, Inland Revenue Department) We receive all requests from Hong Kong government agencies at the place of registration of your company, process them promptly and notify authorized persons of the company. As a rule, the following requests are sent to the legal address: from the statistical authorities (Quarterly Survey of Employment and Vacancies) – The Census and Statistics Department conducts quarterly surveys of employment and vacancies at enterprises in various industries to compile statistical data reflecting the latest situation on the labor market. from the Labour Department (IR56A Employer Return) – the employer’s report, which is an annual form that indicates what your employees receive in the form of wages and benefits. from the Inland Revenue Department:- Business Registration Certificate (BRC) is a document issued by the Hong Kong Inland Revenue Department, which contains information about the company and which is one of the basic requirements for doing business in Hong Kong. – Annual Tax Return (Profit Tax Return) – income tax returns are issued once a year to companies for profit taxation purposes. The Company is obliged to fill out a declaration, attach audited financial statements as confirmation of the data. from the Hong Kong Companies Registry – an annual report on updating company information in the Hong Kong Companies Registry (Annual Return), from other government agencies, such as courts, copyright department, Migration Department, licensing departments and others. Send request Notification of all reporting dates of the company Notification of all reporting dates of the company 1) Date of incorporation of your company The date of incorporation of the company in Hong Kong is associated with the execution of the following tasks. annual report on updating the company’s information in the Hong Kong Companies Registry (Annual Return). The company is obliged to submit an annual report to the Companies Registry within 42 days from the beginning of the annual period of the company’s existence, so it is important to monitor this date. Being late may result in a fine of up to 3,480 HKD Business Registration certificate (BRC), which must be updated within 1 month. Being late may result in a fine of up to 300 HKD. In addition, all operations and transactions of the company with a valid certificate of business registration can be challenged in court as untenable. Therefore, it is important to control this date. 2) The end date of the company’s financial year. The end of the company’s fiscal year affects the date on which the income tax return is filed with the Inland Revenue Department (IRD). The company’s first financial year in Hong Kong lasts up to 18 months after the company’s incorporation. Skipping this deadline when filing a tax return entails a fine in the amount of 1200 to 10,000 HKD. And in case of tax evasion, up to criminal liability. The end date of the company’s financial year is also important for the purposes of holding the annual general meeting of shareholders, which is held within 9 months from the end date of the financial year. 3) Date of changes to company documents If the authorized persons of the company change their passport, address of residence, surname or first name, then this must be reported to the Companies Registry within 15 days from the date of change. It is also necessary to inform about the change of directors or the resignation of the director of the company within 15 days. In addition, make adjustments to the Register of Significant Controllers. It is also necessary to report any change in the company’s address to the Companies Registry within 15 days, as well as to the IRD within one month. Send request Notification of the dates of the shareholders’ meetings Notification of the dates of the shareholders’ meetings The Company must hold an annual general meeting of shareholders for each financial year during the following period: for a limited liability company in Hong Kong that is not a subsidiary of a public company, 9 months after the end of the reporting financial year; in the case of any other company, 6 months after the end of the reporting financial year In the case of an annual general meeting, the notice period is at least 21 days. If the company’s articles of association require a longer notice period, the meeting must be convened by notifying of this longer period. There are also certain exceptions. We notify you of the need to hold an annual meeting of shareholders, if such a need arises. Send request Accompanying the payment of dividends Accompanying the payment of dividends A company in Hong Kong may distribute dividends to shareholders. In accordance with the laws of the Hong Kong SAR, dividends are distributed in proportion to the shares of shareholders, details of which are included in the company’s Articles of Association, from the amount to be distributed. The amount to be paid is established by the board of directors and formalized by the relevant decision. Dividend payments can be made: after the end of the financial year. Established at the annual general meeting of shareholders during the financial year. Director’s decision during the financial year. If dividends are paid at the end of the financial year, the following documents are required: financial statements and audit report; decision of the board of directors on the distribution of dividends; decision of the general meeting of shareholders on the approval of the amount of dividends. An important aspect: dividends can only be paid out of the company’s profits. If the company has a loss, then dividends cannot be paid. When paying the amounts of interim dividends (those until the financial year has ended), you will need: management reporting for the relevant period (without audit) decision of the board of directors on the distribution of dividends; decision of the general meeting of shareholders on the approval of the amount of dividends. Dividends in Hong Kong are not subject to taxation. The company does not pay any taxes when paying. Send request Storage of company documents in the secure cloud available to you at any time Storage of company documents in the secure cloud available to you at any time We store your company documents in secure cloud storage and provide you with a link where you can always and at any time download them for business needs. Send request Assistance to open a bank account with any Money Service Operator or bank in or outside Hong Kong. Subject to application & approval (just in case if you may need one) Assistance to open a bank account with any Money Service Operator or bank in or outside Hong Kong. Subject to application & approval (just in case if you may need one) In accordance with the AML legislation of Hong Kong and the recommendations of the Money Service Operators, we prepare and submit an application for opening an account for your company. First we do the following: we carry out due diligence of contracts or other materials documenting your planned activity; we analyze documents confirming the sources of funds of the beneficiaries for legality and validity; we check counterparties for incoming and outgoing payments for compliance with the internal rules of money service operators; we check the geography of your planned payments for the transactional possibilities of money service operators; we help to formulate clearly a business evidence explanation for opening an account in Hong Kong; we form a complete and understandable picture of your business for the compliance; We give practical recommendations on the company’s website. This kind of approach maximizes the chance of opening a company account. Send request from 990 $ *the cost of the state duty is not included: Annual Return fee – 150 HKD and Business registration fee – 2150 HKD Send request How to switch to service in Vita Liberta View 01 Conclusion of a secretarial service contract. 02 Online or offline identification of the company’s significant controllers. 03 Preparation of documents for the change of corporate secretary and legal address. 04 Submission of documents to the Hong Kong Companies Registry(CR) and the Hong Kong Inland Revenue Department (IRD). 05 Congratulations! We are happy to serve your company! The structure of documents for the annual maintenance of the company in Hong Kong Annual report to the Hong Kong Companies Registry (Annual Return, NAR1) Annual report to the Hong Kong Companies Registry (Annual Return, NAR1) The document issued by the Hong Kong Companies Registry confirms that the company complies with the Hong Kong Companies Ordinance, as its submission to the Companies Registry is conditioned by this law on an annual basis. The form also provides more detailed information, namely: data on shareholders, directors, corporate secretary and his e-mail, legal address, company e-mail, authorized capital, company form, address for sending correspondence, passport data of the director. The document records the information available from the Hong Kong Companies Registry every year within 42 days from the date of registration of the company should be changed. Business Registration Certificate (BRC) Business Registration Certificate (BRC) A document issued by the Hong Kong Inland Revenue Department (Tax Department) confirming that the company complies with the Hong Kong Business Registration Law, as its submission to the Tax Department is conditioned by this law on an annual basis. Without a valid business registration document, the company has no right to operate, and all concluded transactions may be invalidated. In addition, this certificate must contain data on the type of activity of the company, its tax number, Register of Significant Controllers Register of Significant Controllers The document is being prepared as part of the amendment to the Hong Kong Companies Ordinance of March 1, 2018. All private companies in Hong Kong are required to identify, store and keep up-to-date information about the company’s controlled persons by maintaining a Register of Significant Controllers. A natural (or legal) person is recognized as a controlling person if one or more of the following five conditions are met: A person owns directly or indirectly more than 25% of the issued shares of the company or, if the company does not have an authorized capital, a person directly or indirectly has the right to participate in more than 25% of the capital or profit of the company; A person directly or indirectly owns more than 25% of the company’s voting shares; A person directly or indirectly has the right to appoint or remove the majority of the members of the company’s board of directors; A person without formal control, but who has the right to exercise or actually exercises significant influence or control over the company; A person has the right to exercise or actually exercises significant influence or control over the activities of a trust or firm that are not legal entities, but whose trustees or members satisfy any of the first four conditions with respect to the company. The register of Significant Controllers may be kept at the place of the company’s legal address or at any other place in Hong Kong. It must contain the necessary information about the controlling persons, as well as the name and contact information of the designated representative of the company. The register should be open for inspection by law enforcement officers upon request. Annual Meeting of Shareholders Annual Meeting of Shareholders According to the Hong Kong Companies Ordinance, every company in Hong Kong is required to hold at least one general meeting of shareholders per year. Annual General Meeting of Shareholders – must be held within the prescribed period in accordance with Section 610 of the Hong Kong Companies Ordinance: for private companies – nine months after the end of the fiscal year. for other companies – six months after the end of the reporting period. in the case of newly registered companies, and if the first financial year exceeds a period of 12 months, the annual general meeting of shareholders should be held on the occurrence of one of the next dates, namely: 9 months after the first anniversary of the company’s registration or 3 months after the end of the company’s reporting period (for private companies). For other types of companies in 6 and 3 months, respectively. Companies with one participant are exempt from holding the annual meeting, as well as companies with dormant status. Quarterly Survey of Employment and Vacancies Quarterly Survey of Employment and Vacancies The Hong Kong Census and Statistics Department conducts a Quarterly Survey of Employment and Vacancies to collect information on employed persons and vacancies in enterprises of various industries to compile statistics reflecting the latest situation in the labor market. The report includes the following information: Company name, address and registration number Date of commencement of activity, form of ownership and character of activity Number of employees and their gender Number and characteristics of vacancies (for example, job title, main responsibilities) Contact information of employees This statistical report is a mandatory study conducted in accordance with Part III of the Census and Statistics Ordinance (Chapter 316) of Hong Kong. Employee Report Form (IR56A Employer Return) Employee Report Form (IR56A Employer Return) As an employer, you must report the remuneration (salary/wages/bonuses, etc.) paid to employees by submitting the relevant employer declaration. This must be done annually by filling out and submitting forms BIR56A and IR56B. Depending on the circumstances of each employee, the employer may have to fill out other forms instead, for example, IR56E, IR56F, IR56G or IR56M. Employers must complete and return the Remuneration and Pensions Report Form (Form BIR56A) for the year within one month, together with the IR56B form for the relevant employees. Report form for dismissed employees (IR56F Employer Return for Cessation of Employment) Report form for dismissed employees (IR56F Employer Return for Cessation of Employment) The IR56B form must be completed and submitted in respect of each of the following persons in order to declare income for the relevant year: Employees (including handymen, workers, etc., regardless of whether they receive daily or other pay, as well as employees who have received remuneration by agreement with the service company), regardless of whether he is a resident of Hong Kong or not, whose total income is in excess of the basic allowance for the corresponding assessment year (if you have worked for less than a year, a proportionally reduced amount). The basic allowance for the reporting year 2021/22 is 132,000 USD. For more information about the basic manual, you can visit the company’s website ird.gov.hk/eng/tax/ind.htm. Directors, married persons, and part-time employees who probably had other income subject to payroll tax, regardless of the amount paid and whether he is a Hong Kong resident or not. Employees of any non-Hong Kong company who have been assigned or seconded to your company to perform duties in Hong Kong or outside of Hong Kong. Persons to whom a pension has been paid or accrued. In the case of pensioners who have permanently left Hong Kong, only those pensioners whose pension exceeds the basic allowance for the corresponding assessment year should be reported. Former employees and former directors who have made a profit as a result of the exercise, assignment or issue of any stock option previously granted by the employer or any other corporation in respect of their previous employment or previous position with the employer. In the case of former employees who had no other income subject to payroll tax during the reporting year, only those employees whose realized profits exceed the base allowance of the corresponding year need to report the assessment. Report form for dismissed employees leaving Hong Kong (IR56G The Notification By An Employer Of An Employee Who Is About To Depart From Hong Kong) Report form for dismissed employees leaving Hong Kong (IR56G The Notification By An Employer Of An Employee Who Is About To Depart From Hong Kong) A form that is filled in for all employees with whom the employment contract is terminated. An employer in Hong Kong must submit this form to the Inland Revenue Department (IRD) one month before the date of termination of the contract with the relevant employee. IR56G The Notification By An Employer Of An Employee Who Is About To Depart From Hong Kong IR56G The Notification By An Employer Of An Employee Who Is About To Depart From Hong Kong This report is submitted for employees with whom the employment contract is terminated and who plan to leave Hong Kong after the termination of the employment contract. The IR56G report must be submitted to the Hong Kong Inland Revenue Department (IRD) within one month before the employee leaves Hong Kong. View more Why more than 150 companies have chosen us Step 1 of 6 License from the Hong Kong Companies Registry We are a corporate secretary authorized by the Hong Kong Companies Registry (TCPS License No. TC007080) to provide corporate service. Step 2 of 6 Legal address in a prestigious area of Hong Kong As a licensed secretary, we automatically provide you with an official legal address, the cost of which is included in the registration package. Step 3 of 6 First-hand prices We provide services directly without intermediaries. This guarantees high-quality service, fair prices and prompt execution during registration and further maintenance of the company. Step 4 of 6 Audit of financial statements We conduct an audit of your company’s financial statements in accordance with the requirements of the legislation of Hong Kong. Our employees are practicing qualified auditors with at least 10 years of experience. Step 5 of 6 Guarantee of compliance with all the nuances of legislation We are professionals in the field of corporate services in Hong Kong and our expertise is honed daily in practice. We guarantee your company’s compliance with the Hong Kong Companies Ordinance in the area of annual obligations. Step 6 of 6 We speak 6 languages Our international team speaks 6 languages of the world. The language barrier rarely becomes a problem. View more Vita Liberta is a Member of the Hong Kong TCSP Association Vita Liberta Limited is a member of the HK TCSP Professional Service Association. This membership reaffirms our commitment to upholding the highest standards of professional conduct, ethical business practices, and ongoing professional development in the corporate services industry. Submit request HK TCSPMembership Certificate People say THANK YOU for our services 1 / 12 Impera Group At first it was difficult for us to find out where to open a company aimed at international sales of rentals of premium villas. Our villas are located in the most picturesque places of our planet and our clients are also from different parts of the world. Hong Kong was a perfect fit for our business, and the experts at Vita Liberta made our business start-up quick and enjoyable. It took literally little more than a week to open our startup and account in Hong Kong. And best of all, everything is online. Amazing service. 2 / 12 Astrea Translations Limited Our translation company works all over the world and we needed to identify the most convenient and central location for our operations. That’s how we got to know Hong Kong and completely fell in love with this beautiful place. Vita Liberta helped us right from the start with expert advice on everything we were interested in, as well as with opening a Hong Kong account, setting up the bank and also helping with any questions regarding our legal entity service. We are grateful to the staff at Vita Liberta for their professional approach and human attitude. 3 / 12 Mamatov Health Club It took only three days to register a business and open an account. Impeccable service. We got up to speed quickly in Hong Kong and started accepting payments the following week. Now our online courses are sold all over the world. 4 / 12 GLT Ventures Vita Liberta is a reliable partner for life. We have been working for a long time and every service has been provided in full accordance with the agreement. We trade with suppliers from different countries and our company already has a reputation in the market and trust. 5 / 12 Insilico Medicines We have repeatedly ordered the apostille of documents for our company, drafting and legalization of powers of attorney. Vita Liberta employees were always responsive and did everything on time. 6 / 12 Sesana Limited I have been working with this company for several years now, and I can say with confidence that Vita Liberta is a reliable partner, thanks to which the company has been working successfully for several years. That says a lot. 7 / 12 AC Inorms Group Limited I had been planning the expansion of the business for quite a long time, and the topic required detailed elaboration. I repeatedly met with an employee of Vita Liberta to discuss the key issues of the future company. Thanks to clear explanations, it was possible to build a clear business model in Hong Kong. And when I was finally ready to proceed, the deadline was already tight, but nevertheless we managed very quickly. Thanks to the team for Vita Liberta’s responsiveness and speed 8 / 12 Synthesit HK Limited Prompt service, clear and to the point. We chose Hong Kong for our business. The company’s staff helped us understand the particularities of the tax regime and the stages of registering the company. A week later everything was already done. 9 / 12 HRC Management Group Limited We entrusted business registration in Hong Kong to the Vita Liberta team. Excellent service. Specialists with great experience and qualifications, always in touch. We continue to cooperate and recommend Vita Liberta to all entrepreneurs we know! 10 / 12 Shavcor Group Limited We decided to expand our business. Vita Liberta employees gave us detailed advice on the specifics of working in Hong Kong, answered all our questions and fully supported the registration of the company. We consider Vita Liberta to be a reliable partner who can be trusted to support our business. 11 / 12 Bresa Limited The competence and efficiency of Vita Liberta representatives leaves no doubt. They accompanied the opening of our company in Hong Kong quickly and without stress. I would also like to highlight the transparent pricing policy and honest approach. 12 / 12 GESKO Limited Vita Liberta Group provided us with the service of registering a company GESKO Limited in Hong Kong and opening an account in the payment system. Thanks to qualitative consulting and support, the registration procedure was successful. It is also worth noting the qualified employees, who promptly responded to emerging in the process of registration nuances. We have only positive emotions from working with Vita Liberta Group, therefore we recommend them as reliable performers of the services rendered. We serve customers from more than 30 countries China, India, Great Britain, France, Spain, Venezuela, USA, Switzerland, Austria, Finland, Germany, Mexico, Australia, Thailand, Cyprus, Vietnam, Bangladesh, UAE, South Korea, Indonesia, Montenegro, Argentina, Chile, Brazil, South Africa, Canada, Kazakhstan, Russia, Ukraine, Moldova,Turkey Frequently asked questions Why does my Hong Kong company need a corporate secretary? According to the Companies Ordinance, every company registered in Hong Kong is required to have a licensed secretary — a person residing in Hong Kong or a company with an office in Hong Kong. The Secretary ensures that your company complies with Hong Kong corporate law. It is important to note that the word “secretary” does not mean a personal assistant, but someone who is responsible for your compliance with local laws. It is a professional company that meets many legislative criteria and has a license to provide these services in accordance with the laws of Hong Kong. What are the main functions of a corporate secretary? The company has a Secretary; Timely submission of the Annual Return Report (NAR 1) to the Hong Kong Registry; Timely renewal of the company’s business registration certificate (BRC); Timely payment of annual state duty to the Companies Registry and the Hong Kong Inland Revenue Department; Maintaining a register of significant controllers, as well as other registers; Preparation of documents related to annual meetings. Providing a legal address; Receiving correspondence from Hong Kong government authorities and informing authorized persons of the company. Ask a question Business in China Hiring Employees in China: Labour Contracts and Employer Obligations Where employment law in most markets tries to balance the two sides, mainland China's tilts toward the worker by design. 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